Accommodation and Ground Transport Co-ordinator


The Company: The Mike Burton Group Limited

Area of Work: The Mike Burton Group (MBG)
England Rugby Travel (ERT)
England Sports Tours (EST)
Lions Rugby Travel (LRT)
ICC Travel & Tours (ICCT&T)
Team GB Live (TGBL)

Title: Accommodation & Ground Transport Co-ordinator

Contract Type: Permanent, Full Time (37½ hours per week)

Department: Accommodation & Ground Transport Team, Operations Department

Responsible to: Senior Travel Procurement Manager (Accommodation & Ground Transport)

Salary: £20,000 – £24,000 per annum (subject to experience)

Location: UK Head Office (Gloucester)

Job Description

This job is a great opportunity for an enthusiastic and capable individual to join one of the fastest growing and high-profile companies in the travel and hospitality sector, and at the same time working on some of the world’s biggest sporting events.

The successful candidate will co-ordinate accommodation, meeting and events (M&E) products and ground transport services for assigned events and projects operated by the company; whilst working to strict deadlines and service delivery plans.

About Us
Founded over 40 years ago by the England Rugby legend Mike Burton, the Mike Burton Group has grown and formed partnerships with Team GB, England Rugby, Lions Rugby and ICC to create joint partnerships offering sports fans the ability to travel the world in a safe and secure environment while watching the sport they love.

What we can offer you
• A competitive salary
• Life insurance and discretionary major event bonuses
• Free onsite parking and the occasional discounted holidays for friends and family
• A range of company-wide social events, fully paid for by us – after all, we want to let our hair down
every once in a while
• Access to our online benefits platform with discount on retailers, gym memberships and employee assistance programme

Main Duties/Responsibilities:
• Co-ordinate accommodation and meeting and events (M&E) products, focusing on hotel contracts and allocations, adhering to terms, conditions and payments with a good understanding of the commercial and financial implications of supplier agreements
• Co-ordinate ground transport (coach, car, train) services as required for the events and projects operated by the company
• Day to day liaison with existing and new suppliers
• Negotiate best possible rates and terms with suppliers
• Research and presentation of product and destination information
• Benchmarking product and rates
• Proactively find solutions to potential inventory and/or logistical issues
• Co-ordinating supplier contracts making timely decisions regarding payments, amendments/cancellations and requesting extra capacity, in line with product strategy and budgets
• Booking of staff car hire requests as required
• Liaising with internal departments and suppliers regarding queries and requests for potential and confirmed bookings whilst delivering excellent customer care
• Utilise internal systems to process client bookings and maintain databases
• Generate service reports, transfer manifests and rooming lists. Provide information to members of the Management Team as required
• Ensure that the services procured adhere to industry regulations (ABTA) through the maintenance of health, safety and quality audits, conducting regular worldwide site inspections and familiarisation trips where required
• Reconciliation of services booked during and post event
• Answer incoming calls, assisting with queries from internal departments and suppliers
• Co-ordinate on tour and at event staff travel services
• To attend and assist at events or on tour where required
• Any other duties that may reasonably be required

• A flexible individual with a solid and significant travel industry knowledge, gained over a minimum of two years working in the travel sector. Meeting and events procurement experience would be an advantage.
• An individual with proven and demonstrable negotiation skills, along with the ability to work under pressure and use initiative
• Display excellent organisational and time management skills and be self-sufficient in prioritising and organising workloads and planning ahead whilst working under pressure
• An excellent communicator with the ability to present information effectively and possess strong numerical skills
• Possess an analytical mindset coupled with commercial awareness and rigorous attention to detail
• A highly motivated individual with a lively and enthusiastic personality and a strong approach to teamwork
• Possess an extremely flexible approach to work and be prepared to work weekends, evenings and additional hours where required
• A strong working knowledge of Microsoft Word, Excel and Outlook is required for this role and experience of contracting would be an advantage
• Flexibility to travel when required within the UK, Europe and Worldwide

Please send your CV and current salary, along with a covering letter describing what strengths you have as an individual that could be applied to this role and the team to by no later than close of business on Monday 31 January 2021. The subject of the email should include the ‘job title’ and your ‘full name’.

Send A Message

Complete all your details below and one of our team will be in touch.

Team GB

British & Irish Lions

England Rugby


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